Leasing & Tenants
Renewals
When a lease is approaching its end date, renewing keeps the tenant in place under a new term — usually with updated dates and, often, an updated rent.
Find leases due for renewal
Use the Leasing Overview dashboard (Upcoming lease expirations) or the Lease Renewals screen to see which leases are expiring soon, so you can act before they lapse.
Create a renewal offer
Renewals work as an offer you send to the tenant. From the lease's Renewals section:
- Click Renew Lease to open the Create renewal offer form.
- Set the new start date (on or after the current lease's end date) and new end date.
- Enter the monthly rent for the renewal, and a security deposit if it's changing.
- Optionally add a response window, a message to tenant, internal notes, and a renewal document for e-signature.
- Tick Send to tenant now to send the offer immediately, or leave it off to save a draft.
A renewal moves through Draft → Offered → Accepted (or Declined / Withdrawn / Expired). Use Send offer on a draft, then track the response. When the offer is accepted, a new lease is created with the new term and rent — which flows straight into future invoices and your Rent Roll.
Tip
If the rent is increasing, set the new amount on the renewal offer — the new lease created on acceptance carries it forward.
Renewal offers and signing
You can attach a renewal document template to the offer so the tenant e-signs the new agreement. When the signature completes, the renewal accepts automatically and the new lease is created. See Lease agreements & e-signing.
Tenant-side renewals
If a tenant has portal access, they can view and accept or decline the renewal offer from their resident portal (signing the document first when one is attached).
If the tenant won't renew
If the tenant is leaving instead, follow the end-of-lease flow to record the move-out and settle the deposit.