Reporting
Transaction Report
The Transaction Report lists the individual transactions that make up a number on another report. It's the drill-down you land on when you click an income, expense or balance-sheet line on the Profit & Loss or Balance Sheet — so you can see exactly which payments, invoices and journal entries produced a figure.
Note
The Transaction Report isn't listed as a tile on the main Reports hub. You reach it from the sidebar or by drilling down from the Profit & Loss or Balance Sheet.
What it lists
What appears depends on the line you drilled in from (the type and category):
- Income or expense transactions for a chosen account.
- All income and expenses together, for a Net Income view (expenses reduce the running balance).
- Asset, liability or equity account transactions for a balance-sheet account.
- An A/R aging view of unpaid invoices when opened from the A/R Aging Summary.
A running balance is maintained down the list, so the final balance equals the report total.
Columns
| Column | What it shows |
|---|---|
| Date | Transaction date. |
| Type | The kind of transaction (Payment, Invoice, etc.). |
| Num | The reference number (payment/invoice number). |
| Name | Tenant, program or vendor. |
| Memo/Description | Line description. |
| Category | The income/expense account. |
| Property | The related property. |
| Amount | Transaction amount. |
| Balance | Running balance. |
You can show/hide columns and drag to reorder them from the columns panel.
Filters
- Date range — choose a preset (Today, This Month, This Year, All Dates, etc.) or custom from/to dates. The default range is year-to-date.
- Accounting method — accrual (default) or cash.
- Search & conditions — filter rows by Name, Transaction type, Category, Property, Memo/Description or Amount, using operators like contains, equals, greater than and less than.
- Sort — order the rows by any sortable column.
Print & email
Use Print to open a clean, formatted print/PDF view of the visible columns, or email the report to a recipient.