Journal Entries

A journal entry is a manual, balanced posting to your ledger. Most activity posts automatically from invoices and payments, but journal entries let you make adjustments — accruals, corrections, opening balances, and similar.

The golden rule: debits = credits

Every journal entry must balance: total debits equal total credits. RentAxis won't let you post an unbalanced entry.

Create a journal entry

1. Go to Accounting → Journal Entries and click New Journal Entry.
2. Set the entry date and a description (with an optional longer memo) explaining why.
3. Add lines — each with an account and a debit or credit amount (and optionally a property).
4. Confirm the entry balances — the totals show Entry is balanced (or how far it's out of balance); the save button stays disabled until it's even.
5. Click Create Journal Entry.

New entries start as a draft you can keep editing. When you're ready, open the entry and click Post Entry to commit it to the ledger. Posted entries can be voided, reversed, or duplicated, but not edited.

Common uses

• Correcting a miscategorized amount.
• Recording an accrual or prepaid adjustment.
• Entering opening balances when you start.

Related

• Chart of Accounts
• Recurring entries
• General Ledger report