Rent Axis
RentAxis

Accounting

Bank Transactions

The Bank Transactions feed shows activity from your connected bank. Every imported line lands in the For review queue, where you decide how it's recorded.

Key idea: importing is safe — you decide what posts

[!IMPORTANT] Importing the feed never posts anything on its own. Each line waits in the For review queue until you act on it. From there you have two paths:

  • Match it to a record you already have (an invoice payment, an expense). Matching is a link only — it does not create a new journal entry, so income or expense you already recorded isn't double-counted.
  • Categorize it to an account when the line isn't in your books yet. Categorizing posts a balanced journal entry to your general ledger (the bank account on one side, the chosen category on the other).

Where transactions come from

  • QuickBooks bank sync — pulled in via the QuickBooks → RentAxis sync. This is the active feed source.
  • File import — upload a .csv, .ofx, .qfx or .qbo statement from a bank account's register.
  • Manual entry — add a single transaction by hand.

Working the queue

The page is split into three tabs — Pending (for-review lines), Categorized, and Excluded. For each line in Pending:

  1. Open Accounting → Bank Transactions.
  2. If it matches a record you already have, use Match and confirm the suggested invoice, rent payment or expense.
  3. If it's new (not yet recorded), pick a category and Categorize it — this records it to the ledger.
  4. Use Exclude for transfers and other lines that shouldn't hit your books.
  5. Bank rules can pre-fill the category on many lines for you.

You can Undo a categorized line to send it back to review (which voids its journal entry), and Restore an excluded one. Once every line is matched, categorized or excluded, you're ready to reconcile.

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